🤝Workspaces
Want to share media with team members or users from other agencies? Pinpoint's "Workspaces" feature allows users to establish a shared environment where multiple users can upload and view media securely.
"My" and "Shared" workspaces
My workspace:
Every user has a private workspace called "My workspace" and media stored here are only accessible by the user.
This workspace cannot be shared with other users.
Shared workspaces:
Shared workspaces can be created by users for collaboration with others.
Allows users to upload, edit, and share media with different groups of users.
Administrators can also assign appropriate roles to individual users.
Users should ensure that materials uploaded to shared workspaces are in line with the expectations of their supervisors.
Roles in workspaces (Mobile Version)
Pinpoint allows administrators to set specific levels of permissions, based on these defined roles:
Administrator:
Has full control over the workspace, including the ability to manage others and make changes to workspace settings.
There must always be at least one administrator present in the workspace at all times. Consequently, if a user is the sole administrator, they cannot remove themselves from the group without appointing another user as an administrator.
Administrators can also modify the roles of other administrators including themselves in the workspace. Once forfeited, all administrator privileges for that workspace will be revoked unless reassigned.
Note that "Workspace Logs" is currently not available on mobile.
Contributor:
Can upload and edit media within the workspace.
Viewer:
Has view-only access to the workspace and cannot make any changes
Filters function on mobile are limited to "Tags".
User can verify their role in the workspace above the workspace name.
Workspace Settings
Can be identified by the "Gear icon" ⚙️ . Here admins can modify workspace settings which includes:
Manage workspace access
Renaming workspace
Deleting workspace
How to create a workspace
Select "+ Add new workspace" in the workspace tab.
Type in the desired workspace name.
Select the "Save" button.
Renaming workspace
Select the "Settings" Icon. (Gear)
Select "Rename workspace"
Enter a new workspace name and Click "Save".
The new workspace name will be reflected for all users upon refresh.
Deleting workspace
Select the "Settings" Icon. (Gear)
Select "Delete workspace" from the drop-down list.
On the "Delete <workspace name> workspace" pop-up select "Yes".
The workspace including all media stored in it will be deleted. Additionally, all users within the workspace will no longer have access to the workspace.
Managing Access
To share media with others, administrators can add and remove others from their workspaces
Adding Users:
• Users must log in to Pinpoint at least once before they can be added to a workspace.
In workspace settings, select "Manage shared workspace".
Click "Manage workspace access" from the drop-down list.
Enter a valid user email address (.gov.sg).
Select a role from the dropdown list and Click "Add collaborator".
To see roles and permissions, click the tooltip or click here.
Verify that a new user is added at the top of the list.
Modifying User Roles:
In workspace settings, select "Manage shared workspace".
Select "Manage workspace access" from the drop-down list
Select the role modifier (below collaborator's email )
Select the desired role for collaborator.
Modifying User Roles:
In workspace settings, select "Manage shared workspace".
Select "Manage workspace access" from the drop-down list
Select the role modifier (below collaborator's email )
Select "remove user"
User will be removed from shared workspace and will no longer have access to it.
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