Workspaces
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Want to share media with team members or users from other agencies? Pinpoint's "Workspaces" feature allows users to establish a shared environment where multiple users can upload and view media securely.
Personal workspace:
Every user has a private workspace called "Personal" and media stored here are only accessible by the user.
This workspace cannot be shared with other users.
Shared workspaces:
Shared workspaces can be created by users for collaboration with other users based on assigned roles.
Each shared workspace also includes a "Workspace logs", which logs user activity in the workspace.
Users should ensure that materials uploaded to shared workspaces are in line with the expectations of their supervisors.
Pinpoint allows administrators to set specific levels of permissions, based on these defined roles:
Administrator:
Has full control over the workspace, including the ability to manage other users and make changes to workspace settings.
Administrators can also modify the roles of other administrators including themselves in the workspace. Once forfeited, all administrator privileges for that workspace will be revoked unless reassigned.
There must always be at least one administrator assigned to a workspace at all times. Consequently, if a user is the sole administrator, they cannot remove themselves from the workspace without appointing another user as an administrator.
By default, workspace owners are set as Administrators
Contributor:
Can upload and edit media within the workspace.
Viewer:
Has view-only access to the workspace and cannot make any changes
Refer to the table below for an overview of the roles:
Manage access
✅
View-only
View-only
Workspace Logs
✅
❌
❌
Rename workspace
✅
❌
❌
Delete workspace
✅
❌
❌
Delete media
✅
❌
❌
View workspace logs
✅
❌
❌
Upload media
✅
✅
❌
Edit metadata
✅
✅
View-only
Filter functions
✅
✅
✅
Download media
✅
✅
✅
Click the "+ Add" icon in the workspace tab.
Type in the desired workspace name.
Click the "Save" button.
Select "Add new media" to start uploading media to your new workspace.
In workspace settings, select "Manage shared workspace".
Select "Rename workspace"
Enter a new workspace name and Click "Save".
The new workspace name will be reflected for all users upon refresh.
In workspace settings, click "Manage shared workspace".
Select "Delete workspace" from the drop-down list.
Select "Yes" on the "Delete workspace" pop-up.
The workspace, including all media stored in it, will be deleted. Additionally, all users within the workspace will no longer have access to the workspace.
Administrators can add and remove users from their workspaces to manage their access.
• Users must log in to Pinpoint at least once before they can be added to a workspace.
In workspace settings, click "Manage shared workspace".
Select "Manage workspace access" from the drop-down list.
Enter a valid user email address (with the domain .gov.sg).
Select a role from the dropdown list and Click "Add collaborator".
To see the permission given to each role, click the tooltip or click here.
Verify that a new user is added at the top of the list.
In workspace settings, click "Manage shared workspace".
Select "Manage workspace access" from the drop-down list.
Click the delete icon (bin) on the desired user to remove their access.
In workspace settings, Click "Manage shared workspace"
Select "Manage workspace access" from the drop-down list
Click the drop-down list beside the user's email and select the desired role for collaborator.
Shared workspaces includes a "log" which records user activity in the workspace.
Workspace logs can only be accessed by admins.
Activity logs are kept for 60 days.
Activities logged:
Uploading to / deleting images in the workspace.
Adding / removal of users to the workspace
In workspace settings, Click "Manage shared workspace".
Filters can also be used to narrow down workspace log activities.
